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Office of the University Registrar

Academic Procedures

Second-Half Semester Course Registration

Students may register for second-half semester courses, (provided seats are available) through the first day the class is scheduled to begin. To do so, the student must bring photo ID to the Student Service & Referral Center, 107 Moulton Hall.

Addresses and Phone Numbers

Have you moved recently or since you last enrolled? Be sure to keep the Office of the University Registrar informed of your current name, address and telephone number information so that you will receive important registration, departmental, and other important information.
Each student is responsible for keeping the following addresses current:

  • LOCAL ADDRESS (for mail sent during the term) This address is automatically updated for students living in the Residence Halls.
  • HOME ADDRESS (for mail sent between terms)
  • PARENT ADDRESS

Any changes during the semester should be reported as soon as possible. For your convenience you may update your address in any of the following ways:

  • Complete the change yourself by utilizing iCampus.
  • Request the change in person with photo I.D. at the Student Service and Referral Center (SSRC) Moulton Hall 107.
  • Call the SSRC (309) 438-2188 and the change will be accepted by phone.

Auditing a Course

To Audit a course you must first register for that course. An Auditor Registration Slip may then be picked up at Student Service and Referral Center (SSRC), Moulton 107 or downloaded from the “Forms” section on the University Registrar’s website. The slip must be signed by the instructor and returned to the Registrar’s Office. Bring your photo ID. The last day to put a course on Audit for Spring 2010 January 25, 2010. Please note, if you are taking 16 or more hours and would like to audit a course, please contact Student Accounts for billing information.

G.P.A. and Good Standing

To be eligible for graduation or maintain good academic standing, an undergraduate student must have a minimum grade point average (GPA) of 2.0 (C) or 3.0 (B) if a graduate student in all courses taken at Illinois State University for which grades of A, B, C, D, or F are assigned.

Grades

Listed below are the dates and times that grades are available for each semester:

  • Spring 2010 - after 1pm on Wednesday, May 12
  • Summer 2010 - after 1pm on August 11
  • Fall 2009 - after 1pm on December 16

All of your grades are available through the iCampus Portal.

Graduation

Any student expecting to complete degree requirements by the close of the Spring, Summer or Fall semesters must file an application for graduation. Undergraduate students must apply and pay a $25 graduation fee by February 5, 2010 if expecting to earn an May 2010. Degree applications are available in the Student Service and Referral Center, 107 Moulton Hall or at www.registrar.ilstu.edu/registrar/forms.

Graduate students must pay a $30 fee and file an application for completion of degree by January 13 if earning an May 2010 degree. Applications are available in Hovey Hall 309 or at http://www.grad.ilstu.edu. 

Commencement

Undergraduate Students:  Undergraduate students who are eligible to graduate and want to walk across the stage in their commencement ceremony must check YES on the Undergraduate Application for Graduation by the published deadline.  An application must be on file and the graduation fee paid by the deadline to participate in the commencement ceremony.

Undergraduate students completing degree requirements during the Fall semester participate in the December ceremony.  Undergraduate students completing degree requirements during the Spring or Summer semesters participate in the May ceremonies.  The University Registrar located in Moulton 102 must approve any exception to this regulation in writing.

Graduate Students: Graduate students who are eligible to graduate and want to walk across the stage in their commencement ceremony must fill out the commencement participation section on the Application for Completion of Graduate Degree by the published deadline.  An application must be on file and the graduation fee paid by the deadline to participate in the commencement ceremony.

Master’s Degree candidates: Master’s Degree candidates completing degree requirements during the Fall semester participate in the December ceremony.  Master’s Degree candidates completing degree requirements during the Spring or Summer semesters participate in the May ceremonies.  The Director of Graduate Studies located in Hovey Hall 309 must approve any exception to this regulation in writing.

Doctoral Degree candidates: Doctoral Degree candidates must complete all degree requirements in order to participate in commencement.  Candidates completing degree requirements during the Fall semester participate in the December ceremonies.  Candidates completing degree requirements during the Spring semester participate in the May ceremonies.  Candidates completing degree requirements during the Summer semester participate in the following December ceremonies.

For up-to-date information, please visit http://www.graduationservices.ilstu.edu or contact the Dean of Students Office, 106 Bone Student Center, phone (309) 438-2836 (voice) or (309) 438-8543 (TDD only). 

Mailing of Diplomas

Eight to ten weeks after graduation, diplomas are mailed to the address given on the Application for Bachelor’s Degree or the Application for Graduate Degree. Any changes in this address must be reported directly to the appropriate office. Undergraduate students should report changes of address to Office of the University Registrar, Undergraduate Evaluations Office, (309) 438-2282; graduate students should report changes of address to the Graduate School, 309 Hovey Hall phone (309) 438-2583.

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For more procedures consult the most recent edition of either the undergraduate or graduate catalogs or the University Policy website.